Annual visits with the Vice-Provost would be difficult but not impossible to arrange given a staff size of < 300. Would a 30-60 minute annual visit with the Vice Provost serve a useful purpose for the staff?
I think having an opportunity to communicate at an individual level with the vice provost can be useful. It might be an opportunity for him see what exactly we do. Perhaps this could be done with small groups that would encourage conversation. If a unit is too large for this to happen, they could be further divided.